Share power bi report with non pro users

By using our site, you acknowledge that you have read and understand our Cookie PolicyPrivacy Policyand our Terms of Service. Super User is a question and answer site for computer enthusiasts and power users. It only takes a minute to sign up. I am using Power Bi desktop and want to ask you some questions: 1. Is there any way to share my file with the same visualization and interactive abilities to my colleague if my colleague and I do not have a pro license? I search on the internet and found that if I send a pbix file to another laptop their lap installed Power BIit faces some problems related to datasets directory change and I don't know how to fix it or solution for this, I am not sure.

Is that a good way to do so? If I have a Pro license just for me and have One Drive or Sharepoint account, is it possible to share my file with my colleague my colleague do not have any Pro license?

Please tell me. How about using Azure AD B2B: I create 1 report As pro licenseand invite 5 other users to see my interactive reports just to see, no edit, non-pro users? Sign up to join this community. The best answers are voted up and rise to the top. Home Questions Tags Users Unanswered.

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Community and Moderator guidelines for escalating issues via new response….Is this possible? Go to Solution. Either you pay for Pro, or he does. Licensing is all wrapped around sharing content, if you want to share private data reports both parties need a license. View solution in original post.

share power bi report with non pro users

If you have purchase Premium and add your content to Premium, then when you share the content, the receiver could be free user. For further, you could have a look at the articles below to know more about Free, Pro and Premium licenses. The time has come: We are finally able to share more details on the brand-new ranks coming to the Power BI Community!

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Share Power BI dashboards and reports with coworkers and others

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share power bi report with non pro users

All forum topics Previous Topic Next Topic. Message 1 of 3. Accepted Solutions. Check out PowerBI. Also, if you are near SE WI? Message 2 of 3. Actually, there are three scenarios about sharing content with licenses. Message 3 of 3. Helpful resources. New Ranks Launched March 24th! Learn more. View now. Read now. View All. Top Labels Alphabetical. Top Solution Authors. User Count. Top Kudoed Authors.

Users online Sharing is a good way to give a few people access to your dashboards and reports. Power BI also offers several other ways to collaborate and distribute dashboards and reports.

With sharing, whether you share content inside or outside your organization, you need a Power BI Pro license. You can share dashboards and reports from most places in the Power BI service: Favorites, Recent, My Workspace, and Shared with me, if the owner allows it. You can share from other workspaces, too, if you have the Admin, Member, or Contributor role in the workspace. When you share a dashboard or report, the people you share it with can view it and interact with it, but can't edit it.

They see the same data that you see in the dashboard or report, unless row-level security RLS is applied.

The coworkers you share with can also share with their coworkers, if you allow them to. The people outside your organization can view and interact with the dashboard or report, but can't share it.

You can't share directly from Power BI Desktop. However, you can share a dashboard from the Power BI mobile apps.

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Watch Amanda share the dashboard with colleagues inside and outside Amanda's company. Then follow the step-by-step instructions below the video to try it out yourself.

share power bi report with non pro users

In a list of dashboards or reports, or in an open dashboard or report, select Share. In the top box, enter the full email addresses for individuals, distribution groups, or security groups. You can't share with dynamic distribution lists. You can share with people whose addresses are outside your organization, but you'll see a warning. Read more about sharing outside your organization in this article. The input box supports, at most, separate users or groups. See Share with more than users in this article for ways to share with more people.

To let your coworkers share your content with others, check Allow recipients to share your dashboard or report. Allowing others to share is called resharing.

If you let them, they can reshare from the Power BI service and the mobile apps, or forward the email invitation to others in your organization. The invitation expires after one month. People outside your organization can't reshare. As the owner of the content, you can turn off resharing, or revoke resharing on an individual basis.

See Stop or change sharing in this article. If you select Allow users to build new content using the underlying datasetsthey can create their own reports in other workspaces based on the dataset for this dashboard. Read more about creating reports based on datasets from different workspaces. Power BI sends an email invitation to the individuals, but not to groups, with a link to the shared content. You see a Success notification.Previously, you could only share content to other users with work email addresses.

This can be useful in many situations. Sometimes your clients prefer to use personal email addresses, like Outlook. When you select Sharethey'll get an invite to join your organization as a guest user.

For apps, you add the personal email account into the Permissions list on the Access tab. An invite email is sent to the provided email address.

A quick instructional video is available to help them. Sharing with personal email works just like external sharing with Azure B2B to organizations. More details are provided in our documentation. Active Directory B2B redemption experience. Active Directory B2B overview. By clicking Sign up today, you are giving your consent to Microsoft for the Power BI newsletter program to provide you the exclusive news, surveys, tips and advice and other information for getting the most out of Power BI.

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Blog Announcements Features. To share content through email To invite someone, simply enter their email address in the Share pane. After the user accepts the invite, you will see them marked as a guest in the access list. How does it work? Licensing Sharing with personal email works just like external sharing with Azure B2B to organizations. Can I sign-up for Power BI with a personal email address? Azure B2B Collaboration external sharing power bi Share.

Share your Power BI content with anyone by email

Outlying Islands U. Request demo.Sharing is a good way to give a few people access to your dashboards and reports. What if you want to share a filtered version of a report? Maybe you want the report to show only data for a specific city or salesperson or year. This article explains how to filter a report and share the filtered version of the report. Another way to share a filtered report is to add query parameters to the report URL.

In both cases, the report is filtered when recipients first open it. They can clear the filter selections in the report. Power BI also offers other ways to collaborate and distribute your reports. With sharing, you and your recipients need a Power BI Pro licenseor the content needs to be in a Premium capacity.

Install the Marketing and Sales sample template app.

share power bi report with non pro users

Open a report in Editing view and apply a filter. Clear Send email notification to recipientsso you can send a filtered link instead, select Share report with current filters and slicersthen select Share. You may also leave feedback directly on GitHub. Skip to main content. Exit focus mode. Follow along with sample data This article uses the Marketing and Sales sample template app.

Want to try it? Select the app and select Explore app. Select the pencil icon to open the workspace that you installed with the app. Now you're ready to follow along. Set a filter in the report Open a report in Editing view and apply a filter. Save the report. Share the filtered report Select Share. Select Share again. Select the Access tab, then select Manage shared report views. Right-click the URL you want, and select Copy link. When you share this link, recipients will see your filtered report.

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Basic Sharing, and Manage Permissions in Power BI Simple, but Useful

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Anyone can download the Power BI Desktop application from the Microsoft Store, import and mashup data from various sources and create beautiful visualisations of business metrics. There comes the point, however, when you wish to share this content with your colleagues and customers.

There is an important distinction between reports and dashboards. You create reports within Power BI Desktop by adding visualisations to the report page. Reports can have many pages, and we have the option to drill down from a high-level summary page to another page containing more detail.

You can then publish the Power BI Desktop content to the powerbi. These are overarching visualisations of a business overview, created by pinning visualisations from one or many reports. You publish dashboards and reports inside and outside your organisation by hitting the share button when viewing.

Recipients of the share require a Pro licence you pay per user per Monthor you deploy the content to premium capacity more on this below. You can configure the ability for internal recipients to re-share during the sharing process. Re-sharing can also be turned off completely in the Power BI admin portal. Power BI Premium has been mentioned already in this post, so it is time for clarification.

The default mode is for you to deploy content to shared capacity in the Power BI Service. When distributing content from shared capacity, the author and each consumer require a Power BI Pro licence.

As an alternative, you can deploy content to dedicated capacity via Power BI Premium. Power BI Premium has three benefits:. Each SKU also has different sub-options and price points depending on your specific requirements for CPU, memory and renders. The development environment for creating content is Power BI Desktop. When saved, you encapsulate content as a file with a pbix extension.

This file is then available to be shared with colleagues to collaborate and edit as appropriate. All users could collaborate on-premises using this method for free without requiring a Power BI Pro licence.

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You should avoid this approach as you would produce silos of content where multiple end-users would have different versions of what was originally the same file. You can share template files for free with colleagues. Again, this approach should be avoided to distribute content to self-service end-users to avoid having to support many versions. Office groups that govern the security of both Power BI workspaces and Teams can be used to provide a consistent authentication mechanism across both products.

You can also embed within Teams to distribute to Power BI Pro users using shared capacity without requiring premium capacity. Power BI content can be integrated into SharePoint online. The same rules are applicable as with Microsoft Teams, so see that section for further detail.

This a logical grouping of entities with a central security mechanism. Add other users to the workspace in one of four roles with ascending permission levels:. Use new rather than the older classic workspaces. For ease of maintenance, assign permissions via Active Directory groups and not directly to users.By using our site, you acknowledge that you have read and understand our Cookie PolicyPrivacy Policyand our Terms of Service.

The dark mode beta is finally here. Change your preferences any time. Stack Overflow for Teams is a private, secure spot for you and your coworkers to find and share information. So I've asked a similar question, but I thought I'd ask it more generally to get as many ideas as possible.

I have Power BI Pro. I am tasked with creating reports for hundreds of recipients, each one personalized to that specific user. My organization will not pay out for everyone else to have Power BI enabled, although everyone will have an O account. Factoring in there are several hundred of them to produce every week by a team of 2 people.

You need a Power BI Pro license to share your content, and those you share it with do too, or the content needs to be in a workspace in a Premium capacity.

How To Share Power BI Report With External Users

But you can always just share the. This doesn't use PowerBI. Com at all so you can do what you want. You should just be aware that you won't get a lot of the features like security etc. That's the licencing terms of using Power BI. No way around it. Anything that works around this violates licencing. Going by your other question Well you can use embed feature of powerbi.

Powerbi offers api to get reports and dashboards from your account. You can call the api to get reports and dashboards,embed them in your own application and even store the report id and dashboard id in your database. Then share those reports and dashboards among your users via your own application.

Sharing reports is Power BI Pro feature, though i. Then create rules in your Office account to forward these e-mails to the appropriate user. You can look at the subject of these e-mails to get the name of the report. This will be a bit cumbersome to manage, but it is almost for free.

The problem here is the "one page" part. In the e-mail you will get a screenshot of the first report section only and a link to the actual report for which your colleagues will need Pro accounts. This means that you will use your Pro account as "master account" to access the reports, but you will authenticate your users and decide which reports they can see in another way.

This can be a web or a desktop application. Choose what is more appropriate for you. Well you can create the embed code in Microsoft Power BI service and can distribute this link to different users. But there is one exception, if you have implemented row level security in your reports it will not be shown in the embed code. If you want to show the reports with the row level security you need to use the Power BI embedding process. In this process you create your own dashboard in any language and then embed the reports from Power BI service into your own dashboard and in the dashboard users can see their reports.


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